Union Remittance Reports

Contractors who pay union employees must submit remittance reports to account for payment of health & welfare, pension, fund contributions and other fringe benefits. Union remittance reports are usually sent to a benefit administrator, trust or other party responsible for collecting or managing union funds. There are more than 14 million union members in the United States, and over 10,000 pension funds are controlled by unions – which means that there are thousands of unique union remittance forms that may need to be filed by employers to remain in compliance with union rules.

When do Employers Need to Submit Union Remittance Reports?

Any employer who enters into a collective bargaining agreement (CBA) with at least one union local will be required to pay wages and benefits outlined in the agreement. Generally, collective bargaining agreements define specific fringe benefit amounts that must be paid on a weekly, monthly or quarterly basis.

Failure to submit fully accurate reports and remit timely payments can result in swift action by unions to collect overdue funds. Most unions will also remove all of their members from a given employer or job site, which can create a costly labor shortage for employers who fail to submit accurate reports on-time.

Common Union Report Formats

• PDF pages are still the most common type of union remittance report. Whether uploaded electronically or printed to paper and sent by mail, 1-2 page PDF documents remain the most popular form of remittance sent to union funds by employers.
  HCM TradeSeal can automatically generate PDF-format, page-perfect union reports for IUOE, IBEW, Teamsters, LIUNA, CJA and OPCM union locals, including locals 3, 4, 5, 11, 16, 17, 101, 102, 103, 150, 154 ,156, 157, 172, 218, 231, 234, 251, 274, 300, 301, 322, 351, 394, 420, 472, 475, 513, 520, 595, 649, 660, 661, 662, 663, 664, 754, 790, 791, 793, 795, 800, 810, 811, 825, 947 and 965.
• Electronic reports in Excel format are becoming common as union funds adopt modern technology. Employers can upload electronic formats to union fund websites or online portals, as long as they are working with union locals who offer an electronic upload option.
  HCM TradeSeal can automatically generate electronic-format, fully accurate union remittance reports in Excel format.

How Do I Create a Union Report in HCM TradeSeal?

Use HCM TradeSeal to create page-perfect, date-perfect union remittance reports in PDF or Excel format. If your company is using an electronic time & attendance system and modern payroll platform such as Paylocity, Paycor, Paychex or ADP, TradeSeal can apply fringe benefit rules to hours worked automatically – resulting in reliable, automatic monthly or weekly union remittance reports.

Human Capital Management (HCM) software is growing more popular with construction and contractor companies who are required to submit union remittance reports. As employers work to comply with workforce rules related to COVID-19, it has become increasingly important to use modern HR and payroll compliance technology in addition to tracking hours and job costs. For employers who want to combine automatic union reporting with modern HCM technology, HCM TradeSeal is a powerful tool that can simplify many aspects of union and payroll compliance.

To create a Union Remittance Report in HCM TradeSeal:

1. Click on “Generate Reports”
2. Select the exact work dates you want to account for when generating your union report. TradeSeal generates date-perfect reports and allows you to select single weeks, months or other ranges such as a quarter or year.
3. Choose Excel or PDF format.
4. Click “Generate” to receive a report for each union local. If your employees work in multiple locals within the dates selected, TradeSeal will place all reports in a single “.zip” file that can be downloaded in one click.

To learn more about HCM TradeSeal or request a test drive of the HCM TradeSeal system, please review additional features on the HCM TradeSeal website.